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Dr. John Smith

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Current Openings:  Classified back button

Issue Date:  Monday, December 01, 2014
Advertisement Period:  Monday, December 01, 2014 - UNTIL FILLED
Application Deadline:  UNTIL FILLED
Advertised No.: CE-2015

TITLE Administration Assistant
Central Office
This is a 12 Month position
  This is a Classified Position
GENERAL INFORMATION Administrative Assistant to the Superintendent of Schools A DMINISTRATIVE A SSISTANT TO THE S UPERINTENDENT OF S CHOOLS Reports to: Superintendent of Schools Classification: Paraprofessional FLSA Status: Non-Exempt Compensation: $40,914 - $48,134 Primary Purpose: The job of Administrative Assistant was established for the purpose/s of providing a wide variety of highly responsible, confidential and complex administrative and secretarial duties for our Central Office Administrative staff; to plan, organize, and oversee the operations and functions of the assigned office; and providing information and assistance to students, faculty, staff, and the general public.

Major Responsibilities and Duties:

Compiles data from a wide variety of sources for the purpose of complying with
financial, legal and/or administrative requirements of assigned area.

Coordinates a variety of activities (e.g. communications, appointments, meetings,
conferences, workshops, travel and accommodations, work activities, etc.) for the
purpose of ensuring availability of facilities and/or equipment and delivering
services in conformance with established guidelines.

Maintains a wide variety of manual and electronic documents, files and records
(confidential and non-confidential) (e.g. calendars, administrative and financial
records, program records, resource materials, reports, student scores, budget data,
etc.) for the purpose of providing up-to-date reference and audit trail.

Maintains inventories of supplies and materials for the purpose of ensuring the
availability of items as needed.

Orders equipment, supplies and materials for the purpose of ensuring the
availability of required items.

Performs record keeping and clerical functions (e.g. scheduling, copying,
mailings, instructional materials, filing, lunch counts, correcting papers,
compiling lists, hospitality, etc.) for the purpose of supporting assigned
Administrator and/or department.

Prepares written materials (e.g. reports, forms, budgets, requisitions, brochures,
minutes, agendas, correspondence, etc.) for the purpose of documenting activities,
providing written support and/or conveying information.

Responds to inquiries from a wide variety of internal and external parties (e.g.
district staff, other schools, state and federal agencies, general public, students,
law enforcement, etc.) for the purpose of providing information, facilitating
communication among parties and/or providing direction.

Reviews the work plan for assigned staff for the purpose of identifying and
resolving problems, assigning work activities, monitoring work flow and
evaluating work products, methods and procedures.

Screens inquiries of staff, students, parents, the public, etc. (e.g. phone calls,
visitors, etc.) for the purpose of taking appropriate action, interpreting and
applying policies and procedures and/or directing to appropriate personnel for

Supports Cabinet administrators for the purpose of providing assistance with
administrative functions.
Other Functions

Attends meetings (e.g. trainings, in-service activities, workshops, conferences,
classes, etc.) for the purpose of increasing professional knowledge, conveying and/or gathering information required to perform functions and increasing
professional knowledge.

Performs other related duties as assigned for the purpose of ensuring the efficient
and effective functioning of the work unit.
The  information  contained  in  this  job  description  is  for  compliance  with  the
Americans  with  Disabilities  Act  (ADA)  and  is  not  an  exhaustive  list  of  the  duties
performed  for  this  position.  Additional  duties  are  performed  by  the  individuals
currently holding this position and additional duties may be assigned.

QUALIFICATIONS SKILLS are required to perform multiple tasks with a potential need to upgrade skills in order to meet changing job conditions. Specific skill-based competencies required to satisfactorily perform the functions of the job include: operating standard office equipment including utilizing pertinent software applications, preparing and maintaining accurate records; and planning and managing projects. Associate’s degree preferred. ABILITY is required to schedule a significant number of activities, meetings, and/or events; routinely gather, collate, and/or classify data; and use job-related equipment. Flexibility is required to independently work with others in a wide variety of circumstances; work with data utilizing defined but different processes; and operate equipment using defined methods. Ability is also required to work with a significant diversity of individuals and/or groups; work with data of varied types and/or purposes; and utilize specific, job-related equipment. Problem solving is required to analyze issues and create action plans. Problem solving with data requires independent interpretation of Administrative Assistant to the Superintendent of Schools guidelines; and problem solving with equipment is limited. Specific ability-based competencies required to satisfactorily perform the functions of the job include: adapting to changing work priorities; communicating with diverse groups; maintaining confidentiality; meeting deadlines and schedules; setting priorities; working as part of a team; and working with frequent interruptions.
SALARY RANGE District Salary Schedule


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Emerald City Schools • 1345 Orchard Lane, Gale, Kansas 72345 • Phone: (251) 555-1234 Copyright © 2019 Emerald City Schools SCHOOLinSITES